Library Meeting Room

The Liberty Lake Library provides one meeting room to the community as a public service and shared community resource. Groups using the library meeting room must not use advertising and publicity which implies that their programs are sponsored, co-sponsored or approved by the Library, unless written permission to do so has been previously given by the Library Director. Use of these meeting rooms does not constitute an endorsement by the City of a program or point of view expressed. The Library's meeting room is available without charge. 

How to get started?

1) Check to see if your meeting fits the meeting room criteria for use.
2) Review the Meeting Room Use Policy.
3) Submit an online application or contact the library at 509-232-2510.

Criteria for Using the Meeting Room:

  • All meetings must be free.
  • The meeting room is available for not-for-profit and community serving organizations, with priority given to those from Liberty Lake.
  • Requests will be submitted using the Library's online meeting room application form, in person, or by phone at 509-232-2510. Note that the library reserves the right to cancel meetings due to unforeseen conflicts.

Permission to use Library meeting rooms will be denied to any organization and/or meeting: 

  • Whose purpose is illegal.
  • Who charge a fee to attend the meeting, workshop or training. This includes tuition or registration fees.
  • Whose primary purpose is social. Examples include birthday, office & retirement parties, weddings and receptions.
  • Who engage in commercial activities (buying or selling), or the direct promotion of commercial services as part of the meeting for monetary gain.
  • Informational meetings representing the product or services of one (1) company.
  • Whose activity does not have the sponsorship of a legally responsible adult.
  • State law prohibits the use of public facilities for the purpose of assisting the campaign for election of any person to any office; or for the promotion or opposition of any ballot issue.

Reservations:

  • Library and City-sponsored programs take precedence and will be given preference in scheduling.
  • Reservations for meeting room space are on a first-come, first-served basis.
  • Meetings may be booked a maximum of two months in advance of meeting date, with only one meeting reserved at a time.
  • The Library Director or designated staff members have the authority to accept or reject requests for use of meeting room.
  • Meetings will be listed on the library’s online calendar as “Room Reserved” for internal scheduling purposes. The library will not provide any additional information about the meeting or group.

Food and beverages:

  • Food and beverages are allowed. Alcohol is not allowed.

Facilities and Equipment: 

  • The Meeting Room can accommodate up to 39 people. 
  • Equipment includes: 
    • Tables
    • Chairs
    • Media projector
    • DVD/VHS player
    • Audio system
    • White board
    • Refrigerator
    • A laptop computer can be provided for use with prior arrangement

Use of the Meeting Room:

  • Reservations do not indicate a city-sponsored event.
  • Meeting room users must adhere to any posted room capacities and follow all library and city policies and ordinances. Permission to use the rooms includes ordinary use of the furniture and fixtures, including tables and chairs.
  • The Library will not provide storage for any purpose to any group.
  • Users are responsible for bringing their own supplies. Light refreshments may be served, but meal preparation is not allowed.
  • Furniture and room setup are the responsibility of the group using the room.
  • Users are responsible for cleaning up and restoring the room to its original condition before leaving. Food and garbage must be removed unless other arrangements are approved prior to use of the room.
  • The library assumes no liability for theft or damage to property brought onto library property or for injury which occurs as a result of actions of sponsors or participants in activities.
  • Failure to follow library and city policies and ordinances may result in loss of room privileges. While the Library does not require a fee for use of its meeting room, a cleaning/maintenance fee may be charged if the room is left in unsatisfactory condition.

Cancellations:

  • If a scheduled meeting is not to be held, the applicant must inform the Library as soon as possible in advance of the meeting. Failure to use the room on two consecutive occasions without advance notification may result in the loss of meeting room privileges.